Privacy Policy

At AJAR we make sure we protect the information you give us. References to “AJAR”/“we”/“us”/”our” are to Asia Justice and Rights, Jalan Tebet Utara II C no. 22 A, Jakarta, Indonesia 12810.This privacy notice sets out how AJAR collects, uses and stores personal data via our organisational website (“Website”) asia-ajar.org.

This Policy does not cover AJAR’s presence on social media platforms such as, including but not limited to: Instagram, Youtube, Facebook, Linkedin, Twitter, and on publishing platforms such as, including but not limited to: Issuu, Medium, Mailchimp on which we have established our own presence. In the context of those platforms, we are merely another user and the privacy policies, as well as the terms and conditions of those platforms, are applicable. If you’ve any questions please contact: support@asia-ajar.org  

When do we collect information about you?

We collect information:

  •  when you give it to us directly
  • when you use our website, through cookies

Directly

  • Contacting AJAR: if you choose to contact us through the contact information provided on our contact pages on the Website for any reason, we will collect the information you voluntarily provide to us.
  • Applying for a job: we open vacancies through our Website and manage the information submitted through email by you when you apply for career opportunities with AJAR. Any information you submit through the form and/or email on our Work with AJAR page is provided by you to us, and we have the right to access such Personal Information and process it for the purposes as set out below.
  • Making a donation: all donations are handled through the AJAR office in Jakarta, Indonesia, and Sydney, Australia, or, if not possible in your country of residence, through donation platforms namely Raisely, PayPal, and Kitabisa, maintained by AJAR in Jakarta. The privacy policy of AJAR in Indonesia and Australia applies for offices in your country of residence, while the privacy policy of the donation platform applies to the latter.

About cookies

Like most websites, our Website places “cookies” – a small text file – in the browser of your computer. Cookies help us to make the site work as you expect it to and collect information about how you use our website and analyse the website’s traffic. 

We may automatically collect the following information with regard t each of your visits to our website:

  • Technical information, including the operating system and platform, browser type and version; 
  • Details of your visits to the Website, including but not limited to: every ‘HTTP Query’ your browser client sent to our server(s); the full Uniform Resource Locators (URL) clickstream to, through and from the Website (including date and time); page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page, traffic data, location data, weblogs and other communication data. This information does not identify you.

How do we use your information?

As a general rule, your personal data will not be used for any other purpose than those for which they were voluntarily provided to us. Your personal data are shared or transferred to third parties if such sharing or transfer is authorised by you or required to achieve the purposes for which you have provided them to us. It means that we may share your personal data with service providers, who help assist us in fulfilling our purposes. Personal data may also be shared with third parties when required by law or by a court order.

Your personal information may be used in the following ways:

  • If you have contacted us via the contact details provided on our Website, we will use the information you have provided, including your email address, to respond to your inquiry.
  • Any Personal Information you submit when applying for career opportunities will be used solely for recruitment purposes (including for identifying job applicants, evaluating applications, making hiring and employment decisions, and contacting you by phone or in writing).
  • Your information may also be used for technical purposes, including to ensure that content from the Website is presented in the most effective manner for you and for your computer, for statistical purposes, and to analyse our fundraising activity

Who has access to your data?

Staff

Your information is only accessible by staff in limited teams. We regularly review who has access to your information. As a general rule, your personal data will only be accessible insofar as it is necessary to fulfil the purpose for which it was collected. For instance, the data you provide for donations will be accessible to our fundraising, communication, and finance team and to service providers, if any, for the purpose of processing your donation. We do comprehensive checks on any contractors before we work with them. We always put a contract in place that sets out how they manage the personal data they collect or have access to.

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors can download and extract any location data from images on the website.

Disclosure of Information

We will never share your Personal Information with any other company or third party without your consent, except in the following circumstances:

  • as set out in this Policy;
  • when we are required to do so by law, for example, in response to a subpoena, in response to a court order or other legal obligation, or in response to a valid request from a law enforcement agency;
  • to protect the security or confidentiality of our records and systems;
  • in special cases when we have reason to believe that disclosing this information is necessary to identify, contact, or bring legal action against someone who may be causing injury to or interference with our rights.

How do we keep your information safe?

We use reasonable precautions to protect your Personal Information and to store it securely. Our Website has a secure SSL certificate, a global standard security technology that enables encrypted communication between the web browser and the web server.

Unfortunately, the transmission of information via the internet is not completely secure. We will do our best to protect your Personal Information, but cannot guarantee the security of your information transmitted to our Website; any transmission is at your own risk.

How long do we keep your information?

We keep your information for as long as it’s necessary for connection with the purposes defined above in How do we use your information?. If you request to receive no further contact from us, we’ll keep only the basic information about you on a different list in order to avoid sending you unwanted materials in the future.

How can you change your information and what are your rights?

Contact us at support@asia-ajar.org if you’d like to change or update your personal information. You are also entitled to a number of requests:

  • You can request any information we hold on you. Email us at support@asia-ajar.org and ask for it in writing. You may be asked for proof of identity.
  • You have the right to ask us to stop using or restrict the processing of your personal data.
  • You can withdraw your consent to us processing your data at any time (where such processing is based on consent eg to send you electronic direct marketing).
  • If you believe our records are inaccurate you have the right to ask for those records concerning you to be updated. To update your records please get in touch with us using the details above.
  • If you have any concerns about the way your data is being used or if you’d like to make a complaint, please contact us using the details above.

When do we update this notice?

We change this Privacy Notice when we need to. If we make any significant changes in the way we treat your personal information we’ll make this clear on our websites or by contacting you directly.

Last updated on 15 February 2022.

Editor

Asia Justice and Rights

Jalan Tebet Utara II C no. 22 A

Jakarta, Indonesia 12810

asia-ajar.org 

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